EEP

Emergency Evacuation Plan (EEP)

Emergency plan (EEP)

The purpose of this plan is to ensure the safe and orderly evacuation of the building during emergency situations such as fire, natural disasters, bomb threats, etc. 

2 sign-in/out log books will be kept at the reception: one for Employees and one for Visitors.  Each person entering the building must pass by the Reception to sign in with name and time of arrival.  The same procedure will be followed when leaving the building.  In the event of emergency evacuation, the Receptionist is responsible of taking the books out of the building to inform the Fire Department.  In case he/she is absent, this responsibility is passed on to the Building Safety Liaison Officers. 

The Emergency team members and their duties are listed below: 

1
Evacuation Coordinator

During an evacuation, the Coordinator will oversee all operations and make all critical decisions regarding life, safety, and property. He or she will also determine if the incident is serious enough to invoke the College emergency evacuation plan.  In the event of an emergency evacuation, the Evacuation Coordinator should call out “Fire, fire, fire” (three times) as loudly as possible.  If the Evacuation Coordinator is absent the responsibility is passed on to the Building Safety Liaison Officers. 

The Building Liaison Officers are responsible of maintaining a list of people with offices in the building who will conduct roll calls at the designated assembly area. If there is a suspicion that any person can still be in the building, the Building Liaison Officer will immediately notify the Evacuation Coordinator. Furthermore, they will determine well ahead if special arrangements need to be made for mobility-impaired individuals during an evacuation. 

2
Lecturers

At the beginning of each semester, the Lecturers inform Students of the designated assembly area in the building. In the event of an alarm, Lecturer escort Students out of the class and down the stairs to the assembly point.  Elevators are out of bounds during such events.  The Lecturers also take the classroom attendance list with them and conduct a roll call at the designated assembly area. If there is a suspicion that any person can still be in the building, the Building Liaison Officers immediately notify the Evacuation Coordinator. The Lecturers need to determine well ahead if special arrangements need to be made for mobility-impaired individuals during an evacuation.

3
Utility Head

The Utility Head (The Head of the IT Field) is responsible for securing all the data.  He / She must take the external hard disc out of the building. 

4
First Aid Αssistants

The Building Safety Liaison Officers will respond to all medical situations, provide First aid and call for any off-site emergency assistance. 

5
Reporting Emergencies
Fire Alarms

Fire alarms and smoke detectors are signaled to a private security company. In the case of a fire or the detection of smoke, the private company is signaled.  The security company confirms with the College the existence of fire and notifies the fire department.  The appropriate building safety liaison officer will verify the extent of the emergency based on the information provided by the smoke and fire detection panel and will initiate the evacuation procedure. If a person knows about the cause of the alarm, he or she should inform the evacuation coordinator or the building safety liaisons. 

6
Reporting Emergencies
Emergency phones:

Fire Department: 112 or 199

Security company: 25 33 66 44

For all other emergencies phone: 25 736501

7
Evacuation

Every person in the building, including Staff, members of Faculty, Students, visitors, and contractors, regardless of known or suspected cause, is required to evacuate the building immediately when the fire alarm is sounded. Persons evacuating must leave via the closest emergency exit.  Emergency exits are posted throughout the building. 

8
Elevators

Elevators must not be used as a means of emergency evacuation, as there is a deadly risk of entrapment, electrocution, or suffocation. 

9
Assembly

Once outside the building, all occupants should proceed to the designated assembly area for a roll call.  The College is responsible for determining the assembly area that their participants and Staff should be using. This area is 50 meters away from the College and is located in the empty plot on the right-hand side (when facing the road) by the building next to the College. 

The Building Liaison officer will take the roll call and report back to the Evacuation Coordinator. The roll call is an important function, as town emergency personnel responding to the incident need to determine if anyone is missing and probably still in the building.  If people are missing, do not re-enter the building! Notify the emergency team and/or the evacuation coordinator and inform them of the missing person’s name and last known location. 

Re-entry into the area will be made only after the Evacuation Coordinator or his/her designee gives clearance.

10
Rosters

Each building liaison keeps a list of people who have offices in the building. 

The College being a public place, not everybody in the building will be on a roster. The evacuated groups should be polled by the building liaison officer to ascertain if anyone is left in the building.

11
Information and Drills

Emergency procedures are provided to all employees and Students.  Drills take place once every academic year

12
Emergency Response plan 1

In the event of a fire within the College building: it is imperative for all occupants to evacuate.  Everyone must evacuate the building without exception. 

A situation is considered to be a fire emergency whenever the following occur: 

  • The Evacuation coordinator or a Building Safety Laison Officer call out “Fire, fire, fire” three times.
  • A building fire evacuation alarm is sounding.
  • An uncontrolled fire or imminent fire hazard occurs in the building.
  • There is the presence of smoke or the odour of burning. 

 

Surviving a Building Fire 

  1.  Activate the building fire alarm. 
  2.  Leave the building through the nearest exit 
  • Crawl if there is smoke: If you get caught in smoke, get down and crawl. Cleaner, cooler air will be near the floor.
  • Feel doors before opening: Feel the metal handle before opening any door. If the handle is hot, do not open the door. If it is cool, brace yourself against the door, open it slightly, and if heat or heavy smoke are present, close the door and stay in the room.
  • If the nearest exit is blocked by fire, heat, or smoke, go to another exit or stairway.
  • Always use an exit stair not an elevator.
  • Close as many doors as possible as you leave. This helps to confine the fire. Stairway fire doors will keep out fire and smoke if they are closed and will protect you until you get outside.
  • Total and immediate evacuation is safest. Use a fire extinguisher only if the fire is very small and you have received training. Do not delay calling the security company or activating the building fire alarm. If you cannot put out the fire, leave immediately. Make sure the fire department is notified, even if you think the fire is out. 
  1.  If you get trapped, keep the doors closed. 
  • Place cloth material (wet if possible) around and under the door to prevent smoke from entering.
  • Be prepared to signal your presence from a window. Do not break glass unless absolutely necessary, as outside smoke may be drawn inside. 
  1.  Notify emergency responders from a safe distance away from the building by calling

     one of the following numbers: 

  • Fire Department on 112 or 199
  • Security company: 25 33 66 44
Signal for Help

Hang an object at the window (jacket, shirt) to attract the fire department’s attention. If you have a phone, call 199 or 112 or the security company and report that you are trapped. Be sure to give your location. Close the door to keep the fire out.

If You Are on Fire

Stop, drop, and roll:
If your clothes catch fire, stop, drop, and roll wherever you are. Rolling smothers the fire.

Obstacles

Storage of any items in the corridors, including bicycles, chairs, desks, and other items is prohibited in all exit ways, including stairwells. Blocked exits and obstacles impede evacuation, especially during dark and smoky conditions.

Assembly area for a roll call

This area is 50 meters away from the College and is located in the empty plot on the right-hand side (when facing the road) by the building next to the College.

Emergency Response plan 2

In the event of an earthquake:

Keep calm and remain where you are unless you are in a stairway, elevator, or walkway close to and under buildings. If so, seek shelter away from these areas.

If you are indoors, stay indoors.

Take shelter snug to the side of your desk, a table, near an inside wall, a corner, and around building columns. Stay away from windows, glass walls, shelves, equipment, or outside doors.

If you are outdoors, stay there until after the quake subsides. Keep away from buildings, trees, and wires. Go to an open space.

Do not attempt to enter or leave a building during a quake. The emergency team will advise you when it is safe to enter or exit a building.

Remain in sheltered or safe areas until you are advised it is safe to do otherwise.

Assemble at the assembly area so that a head count can be taken.

After the initial earthquake shock there will be “after-shocks”. After shocks are less intense than the initial shock, but may cause additional damage.

After the initial shock, evaluate the situation. An effort should be made to notify the evacuation coordinator of serious hazards or injuries. The injured should be attended to and protected from aftershocks. If able, locate and shut off utilities, gases etc. Depending on the degree of the earthquake, it may be necessary to evacuate the building. Elevators should not be used during or immediately following an earthquake due to possible damage.

Follow the EEP plan.

Assist persons with injuries and those with disabilities in exiting the buildings.

 

Emergency Response plan 3

If Confronted by a Threatening Person:

Remain as calm as possible. Be cooperative and patient. Time is on your side.

Offer to listen. Do not judge or argue with perceptions. Treat each concern as important and valid. A person in a crisis will only respond to someone who is willing to listen and be understanding, respectful, and non-threatening.

Allow the hostile person their personal space (at least 1 metre).

Make sure you position yourself at an angle to the individual rather than face-to- face.

Keep your hands in plain view, preferably on your sides.

Do not make gestures of physical contact that might seem threatening.

Keep a calm and relaxed eye contact. Avoid threatening gestures and body language.  Use a low, soft, slow voice when speaking. Ask/inform the person before you make any move.

Losing credibility can be catastrophic. Assure the person you will do everything you can to resolve their grievances in a fair manner.

Ask the aggrieved party to suggest a solution. A person in crisis will be more accepting of a solution that they helped formulate.

Always look for a win-win outcome. Retaining dignity (saving face) is paramount to the person in crisis.

Be observant. Note as much as possible data about the aggressor, including type and number of weapons, state of mind, what was said. Pay attention to details about the space you are in. If you are released or decide to escape, this information will be needed by the Police to safeguard others.

Emergency Response plan 4

Bomb threat and explosion:

In case of a bomb threat during normal business hours, report to the Evacuation Coordinator. All bomb threats are to be taken seriously.
Check out and document every threat; get as much information as possible:

Time of call, gender of caller, age of caller, any accent in speech detected.

Inflection location of the bomb, time set for detonation, what it looks like, type of explosive.
Why was it placed? Any other obtainable information.

If you see a suspicious device or package, do not touch it in any case; immediately notify the Evacuation Coordinator.

The Local Authorities are to be notified. Team Command Staff will assess the situation and determine if the building is to be evacuated.

The Evacuation Coordinator will direct or lead responding Officers to the area providing building maps and keys.

The General Evacuation Alarm will be turned on.

The EEP will be followed. No one is to re-enter the building without clearance.